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Delegation of Powers

Delegation of Powers Official Statement

West Virginia Code 18B-2A-4 sets forth powers, duties, and responsibilities of the Board of Governors of each public higher education institution in the state. This document enumerates those powers, duties and responsibilities that the Board of Governors of Southern West Virginia Community and Technical College wishes to retain for itself and those that it chooses to delegate to the President of the College. Given its legal responsibility for the institution, the Board of Governors maintains control of all broad institutional policy. The powers, duties and responsibilities that are delegated to the President represent the day-to-day operation of the institution and reflect the implementation of policy. 

Powers and Duties Retained 

The Board of Governors of Southern West Virginia Community and Technical College retains the following powers and duties: 

  1. Determine, control, supervise and manage the financial, business and education policies of Southern West Virginia Community and Technical College. 
  2. Establish and amend campus Master Plan for the college including an Institutional Compact.
  3. Prescribe specific functions for the college to meet the higher education needs of the service are without Unnecessary duplication.
  4. Develop and submit a budget for the college to the West Virginia Council for Community and Technical College Education (Council).
  5. Review all academic programs at least every five years.
  6. Ensure the sequencing of academic programs to ensure program completion in a reasonable time frame and to assure that the needs of non-traditional students are met.
  7. Utilize faculty, students and classified staff in institutional level planning.
  8. Administer a system for the management of personnel matters.
  9. Administer a system for the hearing of employee grievances.
  10. Solicit, utilize or expend voluntary support including financial contributions.
  11. Appoint a President, with Council approval, or other administrative head of the College.
  12. Conduct a written performance appraisal of the President consistent with state code and rules.
  13. Submit an annual report to the Council on the performance of the College.
  14. Enter into contracts or agreements with other educational institutions and share resources.
  15. Delegate power and control to the College President.
  16. Abide by the existing rules for acceptance of advance placement credit.
  17. Establish an efficient system for the financial management and expenditure of special revenue and appropriated state funds.
  18. Establish a plan to administer a consistent method of conducting personnel transactions.
  19. Transfer funds for any account appropriated for the college’s use.
  20. Acquire legal services.

 Duties and Responsibilities Delegated

The Board of Governors chooses to delegate the following duties and responsibilities to the President of the College. The duties and responsibilities enumerated below are delegated to the President until further notice and unless revoked by official action of the Board of Governors. 

  1. Supervising and managing the financial, business, and education policies and affairs of the institution.
  2. Developing a Master Plan and Institutional Compact.
  3. Updating and meeting goals of the Master Plan and Institutional Compact.
  4. Directing the preparation of budget requests for submission to the West Virginia Council for Community and Technical College Education.
  5. Reviewing at least every five years, all academic programs at the institution and addressing the viability, adequacy, and necessity of each program in relation to the Master Plan and Compact.
  6. Utilizing faculty, students and classified employees in planning and decision-making when those groups are affected.
  7. Administering management of a personnel system, consistent with Council rules, including classification, compensation, and discipline.
  8. Soliciting and utilizing or expending voluntary support.
  9. Entering into contracts on behalf of the institution.
  10. Purchasing or acquiring all materials, supplies, equipment, and printing required.
  11. Preparation by November 1 of each year an annual report on the institution’s performance in relation to the Master Plan and Compact.
  12. Maintaining and updating a consistent method of conducting personnel transactions, in consultation with the Chancellor.
  13. Acquiring legal services as needed, in consultation with the Board of Governors.
  14. Granting tenure, promotion, and sabbatical leaves, except when requested by the President.
  15. Hearing student appeals when appropriate.
  16. Granting tuition and fee waivers. 

In addition to exercising the above delegated authority, the Board of Governors expects that the President: 

  1. Shall continue to bring to the Board of Governors all matters required by statute or policy.
  2. Shall continue to advise the Board of Governors of all matters not specifically required by law but which as a matter of sound judgement practice should be brought to the Board’s attention.
  3. Shall continue to provide appropriate notices of public meetings and provide such other support as may be necessary for planning and for the successful operations of the Board.
  4. Shall work with the Board of Governors in the development of the president’s annual goals, the development and review of the president’s goals and objectives and other similar presidential personnel matters shall be in addition to those formal performance evaluation processes set in statute or policy. 

In implementing these responsibilities, the President delegates to major administrators specific authority for the management of the administrative functions of the College. Each senior administrator serves as the chief advisor to the President in matters of policy for the functions and units assigned.


Approved by the Board of Governors
September 12, 2002